Voice assistants

For now, we have two main voice assistans being used: Alexa and Google Assistant. They were invented to simplify our everyday tasks like answering easy questions, checking weather and so on. With technology progress the usage purpose of mentioned voice assistants is also expanding. With every day passing by, presence of voice assistants at work is more and more visible. You can use these to create meetings, to-do list, reminders, control smart home, take notes and so on. At the beginning of 2020, Google Assistant made it’s presence in Zapier in Beta stage, so we decided to not miss this oportunity and create a flow that will allow our users to literally speak with Flotiq.

In this post we will cover only basis of this topic. At the end you can find a video where we show step-by-step how to make such integration to be able to insert data to Flotiq by talking to Google Assistant. Let’s dive deep into it.

Prerequisites

For this integration to work you will have to meet following conditions:

  1. Have a Google Account
  2. Have a Zapier Account
  3. Have a Flotiq Account
  4. Created at least one own Content Type Definition in Flotiq
  5. Have Google Assistant installed on your phone.

Enabling Zapier in Google Assistant

By default you can’t speak to Zapier in Google Assistant. You have to allow it by yourself. Go to Google Assistant Page, then hover over “What it can do” and click “Explore all actions”. In search box type “Zapier” and then click “Link” in the Zapier integration description page. You can validate connection by going to “Authorized Apps” section in your Zapier account settings page. For questions or doubts be sure to check Google Assistant FAQ in Zapier

Make a Zap / Use a Zap Template

Go to Zapier page, click “Make a Zap” (or alternatively you can use our Zap Template.

For trigger application select Google Assistant. Next, enter running phrase (a word, sentence that Zapier in Google Assistant will recognize so it could run your Zap). We recommend to enter prompt questions that will match the definition of your Content Type(ex. if your Content Type has name and a number then write questions for name and number separately), so Google Assistant will build a proper object that will be sent to Flotiq. For action application select Flotiq. “New Content Object” action will be selected automatically, because it’s the only one we have right now. Select account, then proper Content Type. Match the response fields from previous step to proper fields and it’s done! Turn the Zap on and have fun!

Conclusion

Voice assistans making a step into our worklife can be extremely helpful and can speed up solving various problems. Google Assistant presence in workflow automation systems is only the beginning and we can’t wait to see what will grow of it.

Video

Check video below that covers everything in this article:

https://www.youtube.com/watch?v=FEiSIunbjHw